Okay. So.
- What I am frequently called on to do
- Evaluate estimate for reformatting – manual in EST
- Reformat estimate – manual in EST and .txt file
- Transfer estimate to database
- Transfer – automated
- Determine correction issues – manual
- Correct Descriptions – data entry
- Correct Values – data entry
- Review w/ estimator & PM – interpersonal
- Create database documents for each estimate
- CTC – automated
- Production Unit Report – automated
- Time Card – manual in Excel, from DB
- Field Worksheet – manual in Excel, from DB & EST
- Subcontracts
- Enter in DB – manual data entry
- Type contract – manual in Word
- Review with PM – interpersonal
- Review with CFO – interpersonal
- Print individualized document packet – manual in Word
- Type Transmittals & Mail – manual data entry
- Process returned SC – interpersonal
- Educate Estimating users – interpersonal
- Educate DB users – interpersonal
- Brushfire control on computers (”My printer doesn’t work”) – interpersonal
- Monitor user weekly DB usage; evaluate for CEO – manual
- Database
- Evaluate requested corrections for internal consistency w/ DB – manual
- Correct issues on estimating side – data entry
- Massage DB side to match estimating – data entry
- Review corrections with CEO – interpersonal
- Digested list:
- Data Entry – may be delegated: 3
- Data Entry – may not be delegated: 3
- Interpersonal: 8
- Manual – can be automated: 2
- Manual – can be partially automated: 3
- Manual – cannot be automated: 1
- Automated: 3
Which tells me that, if I work to improve the delegation of data entry items and the automation of the manual items (through DB queries, Access DB machines to aid evaluation, and so forth) I could reduce the amount of personal brain resources used in about a third of my job duties.
A 30% reduction of stress might accompany that.
So I need to add a 24th job description item: Automate & Delegate
Okay. A goal is good. Now I’ll determine a plan to go with it.
Crossposted from Epinepherine & Sophistry